Voice AI Receptionist

AI call handling that captures the next step, not just the conversation.

Answer calls, qualify enquiries, create summaries, route urgent requests and trigger callbacks, CRM updates or WhatsApp follow-up — with scripts, escalation and reporting managed by Digital by Default.

The browser demo is now connected to Vapi and the DBD n8n handover receiver. It prepares WhatsApp follow-up safely; live sends remain disabled unless explicitly approved.

Example call summary
Demo
Caller intent: wants quote for urgent job
Next action: callback before 3pm
Route: HubSpot task + email alert
Follow-up: WhatsApp template awaiting approval
Capabilities

Built for service teams, clinics, agencies and owner-managed businesses.

Answer and triage

Capture name, reason for call, urgency and preferred next step.

Summarise and route

Send clean summaries to inboxes, CRM records, Slack/email or spreadsheets.

Schedule or request callbacks

Use calendars or callback queues instead of missed voicemail loops.

Trigger workflows

Fire webhooks, CRM actions or approved WhatsApp follow-ups after the call.

Escalate safely

Transfer or hand over when the request needs a human.

Report outcomes

Track calls captured, handovers, unresolved issues and response gaps.

Use cases

Start where missed calls are costing the most.

After-hours enquiry capture

Collect details and create a next-day callback queue.

Appointment and quote requests

Capture structured requirements and route to the right person.

First-line support triage

Summarise the issue and create a ticket or handover item.

Ready to test Voice AI safely?

We will design the call script, escalation rules and post-call workflow before anything handles real customers.

Book a Voice AI discovery call